Position: Operations Manager
Reports to: Executive Director
Salary Range: $51,000-$58,000, DOE
Ideal Start Date: Mid/late-March
About PCC Farmland Trust
PCC Farmland Trust is a nationally-accredited, 501(c)(3) land trust working to protect and steward threatened farmland in Washington. We work to keep land in production by making it accessible to future generations of farmers. We were founded in 1999 by Seattle-based food cooperative, PCC Community Markets, and operate independently with separate offices, staff, board of directors, and administrative functions. Learn more.
PCC Farmland Trust is seeking a highly organized, efficient, proactive, and collaborative Operations Manager to join its team. Primary responsibilities include, but are not limited to, operations and human resource management, contract oversight, and general office management, including administrative support for the Trust’s board of directors, thirteen full-time staff members, and Development Team. This is a full-time, office-based job, located in Downtown Seattle with occasional evening and weekend commitments, offset by flexible schedule adjustments.
- Creates and maintains confidential employee files;
- Creates and maintains tracking systems for employee benefits;
- Processes change of status forms including on-boarding, terminations, and promotions;
- Serves employees by answering questions regarding policies, procedures, and benefits;
- Serves as the liaison to benefits broker and related carriers;
- Facilitates annual open enrollment process with employees;
- Conducts new hire on-boarding process including preparing and processing required paperwork, benefits enrollment, and employee orientation.
- Coordinates and tracks annual review processes;
- Liaises with accountant on onboarding, termination, payroll deductions, and status changes;
- Reviews bi-weekly payroll submission and tracks payroll deductions, benefits enrollment, employee hours, paid time off, etc.
Board of Directors Support
- Maintains calendar for executive officers; organizes and coordinates meetings, correspondence
- Maintains excellent communication with Board of Directors, Executive Committee members and potential board members;
- Provides logistical, preparation of meeting materials and note-taking assistance in arranging Board of Directors meetings as well as regular Committee meetings and annual Board retreats;
- Maintains Board of Director files and documents; and creates efficient systems responsive to board members needs.
- Creates, maintains, and tracks independent contractor files.
- Coordinates Staff Meeting calendars, provides logistical support for annual staff retreats
- Performs general office duties including filing, faxing, copying and coordinating mailings;
- Liaises with property management company on facility maintenance issues, lease negotiations, etc.
- Maintains current workstation assignments and works with building management as needed to maintain an efficient and clean work environment;
- Ensures proper charity registration statuses with government entities;
- Manages all office related hardware—computers, printers, laptops;
- Maintains work space safety and compliance of related facility regulations and staff as well as staff-assigned emergency kits;
- Monitors central email inbox;
- Participates in related project meetings and twice-montly staff meetings;
- Reviews and maintains adequate organizational insurance coverage;
- Answers telephone, responds to requests for information and resources;
- Assists with events as needed;
- Assists with annual audit; 990 preparation with auditor, accountant and Executive Director.
- Receives, processes, and acknowledges all donations and campaign pledges;
- Supports project managers with budget tracking and public grant invoicing;
- Manages backend credit card processing of donations;
- Supports large-scale, single-day giving campaigns as needed;
- Assists with major donor prospect identification and research as needed;
- Assists with reconciliation between accounting and donation records as needed.
- Bachelor’s Degree in business administration, finance, non-profit management, or related field;
- 3-5 years office administrative, human resources, or non-profit operations experience, preferred
- Proficiency in Salesforce or similar customer relationship management databases required,
- Excellent communication skills, both oral and written;
- Strong computer literacy skills, particularly in Microsoft Word and Excel;
- Ability to prioritize and complete multiple tasks;
- Ability to work independently and as part of a collaborative team;
- Ability to work occasional evenings and weekends;
- Committed to addressing racism, sexism, heterosexism, and other discriminatory practices.
Compensation and Benefits
Salary is commensurate with marketplace and experience. A robust benefits package is included, including 10 paid holidays, medical coverage, ORCA transit card, and retirement.
To apply, please send a cover letter and resume in one combined document to firstname.lastname@example.org. Please submit your application by February 19th. Applications will be reviewed on a rolling basis.
PCC Farmland Trust is an Equal Opportunity Employer. People of all ages, races, gender identities, and sexual orientations are encouraged to apply.